About the Library
Library Annex: Our library collections have grown from less than 40,000 items to over 100,000 since 1999. The current building was not designed to hold that many books, so approximately one-third of the collection is housed in an annex on the ground floor of Robey Hall, across the street. The material housed there must be retrieved by library personnel. To request an item from the annex, please fill out an annex request form either at the circulation desk or online.
Ready reference: These are some of the materials most often needed for quick reference, including dictionaries, style manuals, and so forth. They are located on the work table by the copier. They do not circulate, although there are often copies of the same books in the main collection which may be checked out.
Reference: Books in the reference section do not circulate. They are for in-library use only. They are housed in the short shelves in the center of the first floor of the library and are arranged in LC call number order. Inter-shelved reference books circulate unless marked otherwise.
Reserve: Professors can put certain items on reserve for members of their classes. They are kept behind the front desk – books and videos on shelves, other materials in an upright filing cabinet. Professors set the terms of reserve. Some materials can be checked out for two-hour in-library use only. Others may only be photocopied, checked out overnight, or checked out for longer periods of time.
Special collection: Special collection books are those that were published prior to 1900 or that are otherwise of special interest. These books are shelved downstairs in the archive room. They may be checked out by faculty, and students may check them out with the permission of one of the librarians.
DVD: Our DVD collection is currently housed in the workroom. Patrons can review a list of all DVDs at the front desk or they can browse DVDs in the workroom. Only Southern Virginia students, faculty, or staff can check out DVDs.
Named Collections: The organization of the Von Canon Library materials into various named collections helps organize these extensive materials into easily managed and accessible categories. Arranging like formatted materials together also helps assure ease in locating these materials for patrons, and helps speed shelving, inventory, and other maintenance tasks. Collection names may identify the subject grouping, location, or format of a named collection. Named collections within the Von Canon Library include: Archives, Atlas, Equipment, Folio, Front Desk, Genealogy, Oversize, Index-Shelves, Institute-Landrum, Juvenile (also J long and J tall), LDS Pamphlet, Main-Collection, Orson Scott Card, Periodical, Periodical Index, Pop-Fiction, Professional, Rare, Ready-Reference, Reference, Annex, Special Collections and SC-Local, Video, Workroom.
Computers and Internet
Von Canon Library provides computers on the main floor and computers on the mezzanine level. The library computers are accessible during all library service hours. Staff members are available to assist users in meeting their information needs with the computers. The library computers are primarily for student research and writing needs. Any patron may be asked to leave the computers to make room for a student who needs to do research.
The computers in the computer lab are available for patron use when a class is not in session.
The library’s computers are university assets and must be used in a responsible, ethical and lawful manner. Library patrons must comply with local, state, and federal laws (including copyright law), with university codes and policies (see Appendix B), and with applicable contracts including software licenses. Library users are required to observe the following computer-related guidelines:
- Respect other users of Library computers and do not harass them or interfere with their work.
- Use headphones to access audio content.
- Pay for all prints made from library computers.
- Respect the privacy and property of all files on the computer system. Do not alter or erase a file without explicit permission to do so.
- Do not attempt to bypass computer security facilities, discover passwords, make unauthorized connections or break into or affect the performance of any other computer system on local or world-wide networks.
- No viewing of Web sites, or participating in other activities that are in violation with the Code of Honor.
- If you oversee a patron doing or viewing something inappropriate on library computers, please report it to the library director immediately. If no librarian is available, contact campus safety and security.
The following additional guidelines must be followed with respect to the computer lab:
- When a class is in session, the computer lab is only available to members of that class.
- When a class is not in session, the lab is a quiet study area; please keep noise to a minimum. Headphones are available at the library’s front desk.
- No food or drink are allowed in the lab.
- Individuals will be held responsible for any damage to lab furniture or equipment.
- Individuals who do not abide by these conditions will lose the privilege of lab access.
There is free Wi-Fi access throughout the library and network internet access from library computers.
If a resource is not available in our collection, we may attempt to borrow it from another library. We extend this service to current students, faculty and staff in accordance with the Virtual Library of Virginia’s (VIVA’s) ILL guidelines. The following policies apply:
- Books received through interlibrary loan are subject to overdue fines using standards of the loaning and borrowing institution.
- There is a generous initial loan period that minimizes the need for renewals, but often renewals are available. Items may be recalled from the lending library.
- We only borrow items for Southern Virginia students, faculty, and staff. If a community patron wants to borrow through ILL, they will be referred to the local Library.
- We only borrow items for academic purposes: no pleasure or personal reading material.
- We only borrow items from free libraries. If the only libraries who have the item would charge us, we notify the patron. If the patron will pay the fee, we will borrow the item.
- We do not borrow from international libraries.
- We do not knowingly borrow textbooks currently being used in Southern Virginia University curriculum.
- A hold will be placed on student’s Southern Virginia account if they do not return ILL items.
- We do not borrow items the library owns.
- We do not borrow items for patrons that have overdue or outstanding fines, or in any way do not have a good standing with their library account.
|B&W Printing and copying||$0.05/printed side|
|Color printing and copying||$0.25/printed side|
|B&W 11×14 size||$0.10/printed side|
|Color 11×14 size||$0.50/printed side|
Patrons must pay for all pages that they print, even ones that they don’t want. The only exception is totally blank pages. These can be reused. Patrons may pay for prints at the front desk with their University ID card or cash. Report all error issues with the software to library staff. There are two printers for patron use in the Von Canon Library:
Library Printer/Copier – This machine only accepts jobs from library computers (those located on the main and mezzanine level of the main library building and in the computer lab). All patrons are free to use these computers. This machine also scans, faxes, and copies. It prints color and double-sided, as well as staples and hole-punches. It is located in the front desk area.
Wireless Printer – This machine only accepts jobs uploaded and printed from MySVU Remote Printing. Students, staff, and faculty members can upload document onto MySVU and select this printer to print from anywhere on campus. It prints color and black and white. It is located to the right of the front desk.
Student Circulation Periods and Fines
|Item Type||Circulation Period||Fine|
|Audio Cassette||7 days||$0.05/day|
|Audio CD -Spoken||7 days||$0.05/day|
|Audio CD – Music||7 days||$0.10/day|
|DVD Player||2 days||$1.00/day|
|VHS Player||7 days||$1.00/day|
In addition, ALL books and materials are due at the end of each semester. The librarian may grant exceptions as needed.
Periodicals do not circulate.
Patrons may renew books up to three times by phone or in person for a total of an eight week period. However, if the book is requested by another patron after the person has had it for longer than the initial two week period, a hold and recall will be placed on the book, and the book must be returned to the library. Once books are overdue, patrons cannot renew books online; they must call or come in. If the book is past the grace period and has accrued fines, the patron must pay the fine before an item can be renewed.
Faculty and Staff Circulation Periods
Faculty may check out books for a period of 120 days and CDs/DVDs for one week. If a hold and recall is placed on the book by another Southern Virginia patron, the faculty member is guaranteed the book for at least two weeks. In the case of recall, the faculty member will be asked to return the book after they have had it for the guaranteed two week loan period. Periodicals may be checked out for class needs on a per-day basis.
Faculty members are expected to return all materials at least once a year.
Staff members may check out books for one month and CDs/DVDs for one week.
Community Circulation Policies
Community patrons (those not directly associated with Southern Virginia University) may check out books and CDs with the same circulation periods as students. Copy machines and printers are also available to community patrons. Some items and services, however, are reserved for Southern Virginia students, faculty, staff, and their family members (i.e., DVDs, inter-library loans, holds, recalls, requests of purchase, etc.)
Fines and Charges
Simple overdue fines may be forgiven with prompt attention and response to fine notices, or during extended grace periods. If books are lost, severely damaged or destroyed, the patron will be charged for the replacement cost of the books plus a $5.00 processing fee per item. Patrons must pay fines and charges at the Circulation Desk with cash or a University ID card. For amounts greater than $5.00, payments can be made with a credit or debit card, but credit/debit payments must be processed by a full-time staff member.
If books are not returned or fines and book charges are not paid according to policy, Von Canon library administration may contact the Financial Services office and have any fees charged to the student’s account. The Von Canon library administration may also contact the Registrar’s office to place a “LB” (library) hold on a patron’s school records. This hold blocks the student from certain university privileges subject to the Registrar’s discretion. Other actions and restrictions may apply if the problem is not resolved. This policy extends to fines imposed by W&L, VMI, and the Rockbridge Public Library system (the libraries with which we have reciprocal borrowing agreements) as well as for any library material retrieved through ILL (Inter-Library Loan).
Overdue Retrieval Action Schedule
|One day before the item’s due date||Patrons may receive an email reminding them to return or renew their materials.|
|Overdue by any amount||Patrons will begin receiving emailed overdue notices.|
|Two weeks overdue||Patrons will begin receiving phone calls from library workers, reminding them to return their materials.|
|One month overdue||Library workers will check the shelves for the overdue items. Patrons will receive a phone call informing them that a library hold will be placed on their student account if items are not returned.|
|Two months overdue||Patrons will receive a phone call informing them that their University account will be placed on hold if overdue materials are not returned in two days.|
|Two months + 2 days overdue||A hold will be placed on the patron’s University account until materials are returned.*|
|Three months overdue||Items are considered lost and the patron will be charged for the replacement cost of the item plus a $5.00/per item processing fee. Student accounts will be billed through Financial Services. Community patrons will receive a bill in the mail.|
*At the end of the semester, all non-returning students with library materials still checked out will be placed on hold if items are not returned within two weeks of the last day of the semester.
Reciprocal Borrowing Privileges
Southern Virginia University students and faculty members enjoy reciprocal borrowing privileges at the libraries of Washington and Lee University and Virginia Military Institute. To gain access to these privileges, they must set up library accounts at each institution. To make returning materials to Lexington as easy as possible, a student may bring materials to the Southern Virginia University library and give them to a front-desk worker. Items must be brought in advance so that they are not late when the next library shuttle runs (and the items are returned).
To preserve the privilege of reciprocal borrowing, it is critical that Southern Virginia patrons honor the circulation policies and fine agreements of other institutions. Therefore, Southern Virginia students who incur fines at these schools and neglect to respond to fine notification letters will have the fine transferred to their Southern Virginia account at the Business Office. The business office will record their fine and a “LB” hold will be placed with the Registrar’s Office.
The library fully supports Southern Virginia Standards of Conduct and Dress and Grooming Standards as published in the Code of Honor. If library employees observe any dishonorable conduct (plagiarism, cheating, viewing inappropriate material), they will remind the patron in question of their obligation to observe these standards. The library will not deny service to patrons based on dress and grooming issues but may submit code of honor referrals to address these and other incidents.
The library staff is committed to maintaining a quiet, comfortable atmosphere in the library – one that prioritizes the learning needs of students and is conducive to study. Members of the staff (including student workers) will do their best to respond to noise complaints and other types of disruptions. Patrons may talk in a normal tone of voice, hold group study sessions, and use cell phones in the library as long as their conversations do not disturb other patrons. Individuals who do disturb other patrons, however, may be asked to leave the library. If the needs of students and non-students conflict, students will receive preferential treatment.
Patrons may eat or drink in the library as long as their food/drink is not problematic (e.g., potent smells, not cleaning up properly).
All patrons are expected to refrain from inappropriate public displays of affection. Activities deemed inappropriate include, but are not limited to: giving backrubs or massages, kissing, reclining or lying together in an intimate fashion, and sitting on another person’s lap. If this behavior is observed in the library, those participating will be asked to stop.
Minors sixteen and older are permitted in the library only for legitimate use of collections and services. Those who are not in the library for these purposes and/or who are noisy or disruptive will be asked to leave the building. All minors under the age of 16 must have parental supervision.
Small children are permitted in the library when accompanied by an adult who is responsible for their behavior. If a child becomes noisy, is disturbing patrons or damaging materials or property, the responsible adult will be asked to address the concern. If disruptive behavior continues, the adult may be asked to take the child from the library.